Subscriptions, Memberships, Dues, Licenses

Subscriptions

The College may purchase a subscription to books, magazines, newspapers, films, software or other publications for department use.

Procedure

  1. Subscriptions can be in the name of the College or the employee.
  2. A subscription may not be mailed to a home address.
  3. Payment for either a new or a renewed subscription, up to one year, may be made in the fiscal year the original subscription is invoiced or the renewal invoice is received.
    • The subscription year does not need to coincide with the fiscal year.
    • There is no restriction as to type of fund that may be used to pay for the subscription.
    • A request for payment of a subscription longer than one year must include justification of the cost advantage of subscribing for a period longer than one year.
    • No payments will be permitted for more than a two-year subscription period.

Payment

A purchase card or a Request for Supplier Invoice may be submitted in Workday to pay for the subscription. Attach the original subscription invoice or renewal form to the purchase card. For subscriptions for longer than one year, attach the justification statement.

Memberships, Dues and Licenses

Memberships

Subscribe written in computer keyboard.

Institutional memberships are memberships that are held in the name of the institution. Individual memberships are memberships that are held in the name of the individual.

Dues

Professional association or organization dues are generally assessed to an individual by virtue of education background, the individual's occupational field or because of interest in the association or organization.

Licenses

Professional licenses are those licenses that may be required of individuals in certain occupations by state or local law (i.e., CPA licenses, real estate licenses and medical licenses).

Procedures

  • Institutional memberships can be paid from state funds.
  • The President will pay for a limited number of institutional memberships where more than one department participates; the division vice president, dean or director may pay for additional institutional memberships from division funds.
  • Before making payment the vice president, dean or director will review the payment to insure that the membership is not personal and is in the interest of the College and confirm that it is not a duplicate membership.
  • All membership purchases must have a completed Membership and Professional Licenses Form attached to them in Workday.

Individual Memberships

  • Are not permitted to be made from state funds.
  • Payment may be made from non-state funds provided the Dean or Director determines the membership will result in direct benefit to the College.
  • The College will not pay for TMCC alumni memberships.
  • These require appropriate approval, for example, Dean, Director, Vice President or President.

Professional Licenses or Associations

  • Are not permitted to be made from state funds.
  • Payment may be made from non-state funds when the license will result in direct benefit to the College.
  • These require appropriate approval, for example, Dean, Director, Vice President or President.

Organizational Dues

  • Dues will be paid on a reimbursement basis and only upon presentation of the completed paid invoice or statement that details all fees and assessments.
  • No portion of the dues may be discretionary donation to the organization or political contribution.
  • The College will not pay for TMCC alumni memberships.
  • These require appropriate approval, for example, Dean, Director, Vice President or President.

Payment

A Request for Supplier Invoice may be submitted in Workday to process payment, based on the procedure outlined above.