Maxine S. Jacobs Student Nurses’ Association Bylaws

Article III. Members

Section 1. School Constituent

1. School constituent membership is composed of active or associate members who are members of the NSNA and the state association when one exists.
2. Maxine S. Jacobs Student Nurses’ Association shall be composed of at least 10 members from Truckee Meadows Community College or the total school enrollment if less than 10. There shall be only one chapter on this school campus.
3. For yearly recognition as a constituent, an officer of the Maxine S. Jacobs Student Nurses’ Association shall submit annually the Official Application for NSNA Constituency Status which shall include the following areas of conformity: purpose and functions, membership, dues, and representation.
4. A constituent association that fails to comply with the bylaws and policies of NSNA shall have its status as a constituent revoked by a 2/3 vote of the Board of Directors, provided that written notice of the proposed revocation has been given at least two months prior to the vote and the constituent association is given an opportunity to be heard.
5. Maxine S. Jacobs Student Nurses’ Association is an entity separate and apart from NSNA and its administration of activities, with NSNA and Nevada Nurses Association exercising no supervision or control over these immediate daily and regular activities. NSNA and Nevada have no liability for any loss, damages, or injuries sustained by third parties as a result of the negligence or acts of Maxine S. Jacobs Student Nurses’ Association or the members thereof. In the event any legal proceedings are brought against NSNA and Nevada Nurses Association, Maxine S. Jacobs Student Nurses’ Association will indemnify and hold harmless the NSNA and Nevada Nurses Association from any liability.

Section 2. Categories of Constituent Membership

Members of the constituent associations shall be:

1. Active members:
   
   1. Students enrolled in state approved programs leading to licensure as a registered nurse.
   2. Registered nurses enrolled in programs leading a baccalaureate degree with a major in nursing.
   3. Active members shall have all the privileges of membership.
2. Associate members:
   
   1. Pre-nursing students, including registered nurses, enrolled in college or university programs designed as preparation for entrance into a program leading to an associate degree, diploma or baccalaureate degree in nursing.
   2. Associate members shall have all of the privileges of membership except the right to vote and hold an officer position at MSJ SNA, state and national levels.
3. Individual members:
   
   1. Individual membership shall be open at the national level to any eligible student when membership in a constituent association is not available. Individual members shall have the privileges of membership as prescribed in NSNA bylaws.
4. Active and associate membership shall be renewable annually.

Section 3.

Active and associate NSNA membership may be extended six months beyond graduation from a
student's program in nursing, providing membership was renewed while the student was enrolled
in a nursing program.

Article IV. Dues

Section 1.

1. The Annual NSNA dues for active and associate members shall be $37 for new members, $40 for renewal, or $70 for two years, per member per year (subject to change based on current rates from NSNA), and $20 school dues, paid when joining the MSJ SNA.
2. The school association board of directors shall have the authority to change membership dues, providing such dues do not exceed the amounts set in these bylaws.
3. National and state dues shall be payable directly to NSNA. NSNA shall remit to each state constituent the dues received on behalf of the constituent. NSNA shall not collect nor remit school chapter dues.
4. Any member who fails to pay MSJ SNA current dues shall forfeit all privileges of membership.
5. School chapter dues shall be collected by the Treasurer when joining the MSJ SNA.

Article V. Board of Directors

Section 1. Composition

1. The Board of Directors will consist of: President, Vice President, Secretary, Treasurer, Media Manager

Section 2. Responsibilities

1. The Board of Directors shall be responsible for:
   
   1. Transacting business of the association between membership meetings and shall report such transactions at the next regularly scheduled membership meeting.
   2. Reviewing monetary disbursements, acquisitions and fundraising activities and shall be responsible for procuring persons for audit of all accounts on an annual basis.

Section 3. Quorum.

A quorum for the board meetings shall be the president or vice president, one other
board members and one faculty advisor.

Section 4. Duties of the Board of Directors shall consist of:

1. President
   
   1. Shall preside at all meetings of this association, appoint a special committee as needed, perform all other duties pertaining to the office, including delegating as necessary.
   2. Coordinate with the executive board to accomplish tasks as needed.
2. Vice President
   
   1. Shall assume responsibility of the office of President in the event of the vacancy occurring in the office until the next regular election.
   2. Shall preside at board meetings in the absence of the President.
   3. Shall assist the President as delegated and act as advisor to the President.
   4. Coordinate with the executive board to accomplish tasks as needed.
   5. Represent this association in all matters to the local state nurses’ association, the local league for nursing, state nursing student association, National Student Nurses' Association, and other professional and student organizations.
3. Secretary
   
   1. Shall record and distribute the minutes of all meetings.
   2. Shall keep on file as a permanent record all reports, papers, and documents.
   3. Shall coordinate, organize, and keep up to date the Dropbox online folder of documents.
   4. Coordinate with the executive board to accomplish tasks as needed.
4. Treasurer
   
   1. Will be aware of club account balance and coordinate with TMCC’s cashier’s office as needed to manage funds.
   2. Keep a permanent record of all dues received from members and any other income and expenses.
   3. Prepare financial reports as requested.
   4. Coordinate with the executive board to accomplish tasks as needed.
   5. For disbursement of funds, communicate with appropriate offices such as SGA and TMCC’s cashier’s office
5. Media Coordinator
   
   1. Maintain email contacts via the Current Member spreadsheet
   2. Send announcements and information as necessary through the Facebook, Canvas, or any other media routes
   3. Update TMCC MSJ SNA webpage as necessary.
   4. Coordinate with the executive board to accomplish tasks as needed.

Section 5. Absences

1. Members of the Board of Directors who have missed more than one regularly scheduled meetings of any current term year may be removed from office by a plurality vote of the current membership present at the next scheduled meeting. Extenuating circumstances will be considered. The officer in question will be notified in advance of the meeting.
2. An officer may also be removed from office by a plurality vote of the members of the Board of Directors present at a meeting called for that purpose if that officer is deemed negligent in the functions of that office as stated in these bylaws.
3. Prior notification of two weeks shall be given to the individual in question and a special Board of Directors meeting shall be held to review the circumstances.

Section 6. Member in Good Standing

1. Members are expected to attend at least two meeting and one event per semester, and the fourth can either be a meeting or an event. Attendance at summer events may be counted towards the total attendance at the following fall semester. All members will investigate opportunities for health promotion and volunteering and report to members as necessary.

Article VI. Elections

Section 1. Election of Board of Directors

1. Elections shall be held at an annual meeting during the fall or spring semester
2. All elections shall be by secret ballot.
3. A plurality vote of the members present and entitled to vote and voting shall constitute an official election.
4. In the event of a tie, a revote shall be held.
5. All nominations for offices will be submitted before the election meeting.
6. No student shall hold more than one MSJSNA elected position at a time. An elected officer shall hold their position for a minimum of one year or two semesters, unless graduation precedes term length or the officer forfeits their position due to inability to handle the requirements of the position. If an officer forfeits a position without serving one year or two semesters, they shall not be eligible to run for another position.

Article VII. Meeting

Section 1. Membership Meetings

1. Meeting dates shall be set by the Board of Directors at the beginning of each semester. Members will be notified in advance.
2. Meeting location and time be set by the Board of Directors at the beginning of each semester. Members will be notified in advance.
3. The President shall have the authority to convene a special meeting as such time as is deemed necessary and shall notify the general membership of such meeting, location, and time.

Section 2. Quorum

1. A quorum for the membership meetings shall be the president or vice president, one other board members, two other voting members in good standing, and one faculty advisor.

Article VIII. Delegates

Section 1. Purpose and Function

1. To serve as spokesperson for this association at the annual state and national conventions.
2. Present to the state and national organizations all proposed resolutions or amendments to bylaws or policies proposed by this association.
3. Keep informed as to all current and proposed resolutions at the state and national levels and report information to this association's membership at regularly scheduled membership meetings.
4. Make available to members updates, explanations, and copies of current and proposed state and national resolutions.

Section 2. Qualification and Appointment

1. Any active Maxine S. Jacobs Student Nurses’ Association member who is nominated by current membership at a regularly scheduled meeting is eligible to hold the position of delegate.
2. Appointment shall be for one (1) year and shall be made by nomination of those members eligible and voted on by the current membership eligible to vote and voting. The nominee receiving the majority of votes cast shall be awarded the position. Voting will take place during the fall semester.

Section 3. Delegate Representation

1. School constituents:
   
   1. Maxine S. Jacobs Student Nurses’ Association, when recognized as an official NSNA constituent, shall be entitled to one voting delegate and alternate at the NSNA House of Delegates, and in addition, shall be entitled to one voting delegate and alternate for every 50 members.
   2. The Maxine S. Jacobs Student Nurses’ Association delegate(s) and alternate shall be a member(s) in good standing in the chapter and shall be selected and/or elected by members of the school chapter at a proper meeting according to chapter bylaws. The school association may designate an alternate delegate for each delegate by one of the following two mechanisms:
      
      1. Selection and/or election by members of the school chapter according to chapter bylaws; or written authorization to the State Board of Directors requesting them to appoint a member of the State Board to act as a state-appointed alternate for their school chapter.
   3. School chapters shall approve the appointment.
   4. The State Board of Directors shall verify that any state appointed alternate is a member in good standing of the NSNA a and the state association.
   5. A school chapter must have a selected and/or elected delegate present at the NSNA Convention in order to have a state-appointed alternate seated in the House of Delegates.
   6. All alternates, whether school selected or state-appointed, shall have the same privileges as an elected delegate when seated in the House.
   7. The school association shall be entitled to delegates according to the number of members in good standing in NSNA. Delegates shall be computed on the basis of the number of members in each constituent as evidenced by the annual dues received by NSNA on a date eight weeks prior to the annual meeting.

Article IX. Amendments

1. Amendments to the Bylaws may be made with a 2/3 vote of those present at a membership meeting provided that notice of proposed amendments has been sent to members at least two weeks prior to the meeting.

Article X. Parliamentary Authority

All meetings of this association shall be conducted according to the parliamentary law as set forth in Robert's Rules of Order Newly Revised where the rules apply and are not in conflict with these bylaws.