Vehicle Use Policy and Procedures

Vehicle Use Policy

The use of a College vehicle is restricted to authorized official College business only and in compliance with the Nevada State Administrative Manual (SAM, section 1302).

All drivers must have a valid driver's license of the appropriate class in their possession while operating a College vehicle. All College vehicles must be operated in a safe, courteous and responsible manner, and in compliance with all motor vehicle traffic laws, including parking regulations and the TMCC Vehicle Use Procedures and the Nevada State Administrative Manual (SAM, section 1415).

Vehicle Use Procedures

The use of a College vehicle is restricted to authorized official College business only. College vehicles shall not be taken to or parked at operator's home except when written approval is issued by the Appointing Authority (Nevada State Administrative Manual, Section 1306).

Accident Procedure

The use of a College vehicle is restricted to authorized official College business only, and in compliance with the Nevada State Administrative Manual (section 1302).

All drivers must have a valid driver's license of the appropriate class in their possession while operating a College vehicle.

All College vehicles must be operated in a safe, courteous and responsible manner and in compliance with all motor vehicle traffic laws, including parking regulations, TMCC Vehicle Use Procedures, and the Nevada State Administrative Manual (section 1415).

Cell Phone Use

(Nevada State Administrative Manual, section 1320):

A person shall not drive a state motor vehicle, rental vehicle or personal vehicle while conducting College business while using an electronic wireless communications device to call, write, send, or read a text-based communication.

As used in this section "write, send, or read a text-based communication" means using an electronic wireless communications device to manually communicate with any person using a text-based communication, including, but not limited to, communications referred to as a text message, instant message, or electronic mail.

For purposes of this section, a person shall not be deemed to be writing, reading, or sending a text-based communication if the person reads, selects, or enters a telephone number or name in an electronic wireless communication device for the purpose of making or receiving a telephone call.

This does not apply to a driver who is:

  • A law enforcement officer designated by the Chief of Police who is acting within the course and scope of his or her employment.
  • A person who is reporting a medical emergency, a safety hazard or criminal activity or who is requesting assistance relating to a medical emergency, a safety hazard or criminal activity.
  • A person who is responding to a situation requiring immediate action to protect the health, welfare or safety of the driver or another person and stopping the vehicle would be inadvisable, impractical or dangerous.
  • Conducting hands-free wireless interpersonal voice only communication that does not require manual entry, except to activate, deactivate, or initiate a feature or function.

Defensive Driving Requirement

In accordance with BCN Risk Management and the Nevada State Administrative Manual (section 0521), state employees who drive state-owned vehicles must participate in an approved defensive driving class and applicable refresher courses once every four years, or subsequent to an at-fault accident if recommended by an accident review committee.

Detailed information is available from TMCC's Risk Management.

Drivers and Passengers

Drivers and passengers are restricted to College employees, students or individuals cooperating in College projects or programs only. Any other people riding as passengers or driving vehicles is prohibited (Nevada State Administrative Manual, sections 1300 and 1400).

Drivers and any passengers are further restricted as defined in the TMCC Vehicle Use Policy.

Fueling Procedure

In support of TMCC's Commitment to Sustainability, doing our part to reduce motor vehicle related pollution, we request that all TMCC gasoline powered vehicles are refueled using departmental Pilot Thomas Logistics gas card.

Fleetwide Site Locator (search for Pilot Thomas fueling sites) »

Personal Vehicle Use

Upon approval, there may be occasion for an employee to use her/his personal vehicle for College business. Depending on circumstances, mileage reimbursement may be available and will be calculated per the TMCC Travel Procedures.

Per BCN Risk Management procedures, employee must have:

  1. A valid driver's license
  2. Proof of liability insurance

NSHE does not provide insurance coverage on the personal vehicles of employees.

Transporting students in a personal vehicle is not recommended as there is no liability protection from the State for the use of personal vehicles. Employees should not use a personal vehicle for transportation of students on official trips without receiving written approval from the department head and providing proof of insurance and a copy of a current driver's license.

In the event of an accident in a personal vehicle while on official business, the employee's personal vehicle insurance will apply to bodily injuries, property damage and physical damage to the employee's vehicle.

Smoking

As per the TMCC Policy Manual (sections 5443 and 5444) and the Nevada State Administrative Manual (section 1302): smoking is prohibited in all College vehicles. Drivers smoking in TMCC vehicles will be reported to their supervisor.

Auxiliary Services Vehicle Use Agreement Form

By pressing "Submit Now", I agree that:

  • I have read the TMCC Vehicle Use Policy and Procedure;
  • I have discussed it with my supervisor;
  • I understand what my responsibilities are when operating a College vehicle; and,
  • I agree to follow the rules and regulations as outlined in these policies.
Fill out my online form.