External Event Procedures

We are pleased to offer a variety of spaces to accommodate your event needs. Please follow the steps below to begin the process to reserving a space for your event.

Steps for Scheduling an External Event

  1. Complete the Request to Schedule an Event Form
    Complete the Request to Schedule an Event Form with the important details of your event. Once your event form is received, we will respond to your request within 48 hours.

    External Event Request Form

  2. Review Event Space, Layout Options and Rental Fees
    You will be contacted by an event scheduler to discuss the following:
    • Event space options: We will assist you with determining the best event space that meets your specific event needs. Event spaces are determined based on the following
    • Event space layout: Help you choose one of our standard layouts for your event space (note: some event spaces may have a set standard layout that cannot be changed).
    • Facility usage fees: We will review the fees that are associated with the space that is reserved for your event.
  3. Provide a Signed Contractual Agreement
    You will be provided a contractual agreement which will require the signature and date by the contact person for the event. This person will also be required to be on-site the day of the event.
    • The contractual agreement will be reviewed by the Scheduling and Events Office who will also obtain other necessary approvals as required for your event.
    • If your event is approved, then the event scheduler will proceed with tentatively holding the space.
  4. Provide a Certificate of Liability Insurance (COI)
    Use of TMCC facilities requires combined single limits of liability insurance in the amount of $2,000,000 and a certificate of insurance naming the Board of Regents, Nevada System of Higher Education as an additional insured. Additional liability insurance may be required for high-risk events or activities. An event scheduler can provide further information.
  5. Protection of Children Procedure
    If your event will have children on campus (persons under 18 years of age), please discuss the Protection of Children Procedure with an event scheduler who will assist you in obtaining the necessary documents required for review.
  6. Notification of Event Approval
    You will be notified once your event request has been completely approved. Only after receiving a confirmation email with a reservation number, will your reservation be confirmed. Please bring a copy of your confirmation with you to your event.

Information About Fees

Fixed facility usage fees are charged in accordance with the fee schedule. Variable fees for additional services, staffing or equipment will be charged in accordance with the additional fees listing.

College facilities may not be used for the purpose of raising monies to aid projects not related to some authorized activity of the College or College group(s) without written permission of the President. Commercial ventures will be charged full rental costs or 15% of gross revenues, whichever is greater.

Additional Information

  • All persons on College property are required to abide by College policies and regulations and shall identify themselves upon request to College officials acting in the performance of their duties. Violation of College policies may subject a person to removal from the premises and/or possible legal penalties.
  • College properties shall be used only in accordance with federal, state and local laws and shall not be used for the purpose of organizing or carrying out any unlawful activity.
  • The College will not rent its facilities to an organization or agency whose event is in competition with College or College-sponsored activities.
  • Activities will be scheduled within the normally scheduled hours of operation.
  • Each event must have a designated contact person, and that person must be present during the event.
  • The College may deny a request for space if the proposed event is deemed to require an unreasonable amount of College resources.
  • External organizations of a financial nature, such as a bank or investment firm, must submit a Financial Organization On-Campus Visit Request.
  • TMCC has designated the public forum area at the Dandini Campus as the northeast quadrant of the plaza.