Web Publishing Procedures

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Please read the following procedures that correspond to the type of website you'd like to publish:

Administrative Web Pages

An administrative website communicates official information about the services, policies, procedures, requirements or curriculum of the College. Administrative websites include pages for College departments, programs, divisions, academic and administrative offices, online forms, special events, committees, student clubs and official College publications.

All administrative web pages use the standard TMCC website template and are published through the College's enterprise web Content Management System (CMS) for consistency and correctness. (Note: We do not use Google Sites or any 3rd party external service to post or host any TMCC administrative page.) The website template, in its simplest form, provides a standard framework for the development of College pages, and, more importantly, lends to the site's ease of use with consistent navigation tools, layout, background color and text formatting. 

All administrative pages are reviewed before being published and linked from the TMCC website, and are subsequently monitored by Web Services.

Posting an administrative page or website for the first time involves the following steps.

  1. Contact Web Services. Let us know what you need including any special features or online forms. Narrow down the intended audience for your page(s) and specifically what function you envision the page(s) performing. A brief consultation meeting is encouraged to discuss details. For new sites, please consider filling out a Web Project Request.
  2. Web Content Contributor. Decide who in your department will be responsible for updating website content. Content needs to be refreshed and updated on a regular basis. The department web content contributor will be the main point of contact with Web Services and is responsible for providing content updates. The web content contributor may also apply for access to the web CMS after receiving mandatory training. Be sure you are familiar with TMCC's Web Polices and Guidelines.
  3. Page Creation. All administrative pages must have TMCC's brand, look and feel. Web Services oversees and implements the initial creation of all administrative sites using a standard website template in our CMS to meet best practices for usability and accessibility.
    • For the initial site set up, web content contributors will supply all text electronically to Web Services, preferably in Microsoft Word format. You will be given a rough time frame for the production of your web pages. Your review and approval will be necessary before any official site is posted to production. Depending on workload, please allow 2-5 business day for completion of your website.
    • If you already have a website that exists and would like to request training and access to make edits through our CMS, please contact us.
    • When creating content for department and program websites, please remember that it is best to put meaningful information online. Organize your information in a logical format. For example, your main entry page may consist of an introduction to your department and services your department provides. Other pages that might link off of this page might be more detailed information about Services, Polices and Procedures, Frequently Asked Questions, Documents and Forms, Faculty and Staff, etc.
    • All administrative website text must follow TMCC's Website Style Guide and be proofread to ensure compliance with TMCC publication standards. Web Services and/or the Marketing and Communications Office will review all content before it goes live.
  4. Linked from TMCC Website. Once your website has been created and you've approved it, it will be published and linked from appropriate areas of the main TMCC website including the A-Z site index and search engine.

Faculty/Instructional Web Pages

A faculty web page is used for classroom-related purposes only. Examples of faculty web pages include instructor homepages, teaching philosophies, online syllabi, links to online classes, office hours, etc. Faculty pages will not contain information that would be best suited for a department page. Each instructor is responsible for his/her own website. Faculty pages are not reviewed by Web Services. Examples are listed on the Faculty Web Page Directory.

Posting an instructional/faculty web page involves the following steps.

  1. Decide what tool you want to use to build your web pages.  You have a couple choices to help you build your classroom homepage. 
    • The easiest and quickest way to get a faculty web page up and running is to simply use Google Sites. This is the preferred method. Web Services provides training at least twice a year and can be contacted any time for assistance and questions.
    • If you would like to have your own Web space to develop custom pages, you may do so. If you prefer to use an HTML editor, such as Adobe Dreamweaver, you will want to first request a hosting account. Please read through the form and submit it. Your account will be processed, usually within 24-48 hours, and you will be contacted when it's ready. You will then have secure FTP access to upload any custom web pages that you've created.
    • Whichever you decide, please be sure you understand how to update the content of your site to keep it fresh each semester.
  2. Get your web page linked from www.tmcc.edu. Once your site is completed and published, be sure to fill out the Link My Web Page form to get your site linked and be listed on the Faculty Web page Directory.
    • All instructional/faculty web pages should contain a link back to the main TMCC website (www.tmcc.edu). 
    • If you have any questions or require additional assistance, please don't hesitate to contact us.

Student Web Pages

All student organization/club pages that promote an official College-sanctioned student organization must be housed on official TMCC Web servers and approved by TMCC's Student Government Association.

All TMCC students have access to free online website building tools, such as those provided through Google Sites, to create a personal website. Google Sites is the easiest way to make information accessible to students and faculty who need quick, up-to-date access. Students can work together to collaborate on a site to add content, file attachments, and information from other Google applications (like Google Drive, Google Calendar, YouTube, etc.). Google Sites is accessible from any Internet-connected computer.

Use your TMCC network/email login credentials to access TMCC's Google Sites to create your web presence today. If you haven't done so already, activate your TMCC email account too!

Once Launched, Promote and Maintain Your Website

  • Announce/Market your new Website. Send out an email notice to those who may have an interest in your site; you should place the URL (web address) on all of your publications, business cards, catalogs, fliers, posters, etc. Web Services will work with departments and faculty to make sure their websites are appropriately cross-listed on www.tmcc.edu.
  • Monitor Your Site's Traffic. TMCC's Web Services studies the traffic across the College website for all administrative websites, as one of a few indicators, to continue to refine the site, expand content and make revisions and enhancements. If you are interested in a Google Analytics monthly traffic analysis report for your department's web pages, please contact Web Services.
  • Keep Pages Current. Web authoring is a job that has no end—publishing is just the beginning. Most of the work is in the maintenance; pages and content must be updated regularly. Links must be periodically checked. URLs are constantly changing, especially outside third-party links. If we discover a broken link on one of your web pages we will contact you about removing or updating it as soon as possible.